Job Description

HHM Talent is assisting a client search for an Executive Assistant for their dealer group based in York, SC.

This position is full-time and on site.

Job Overview:

We are seeking a dynamic and versatile Executive Assistant to support the owner, management team, and our growing team of employees. This is a hands-on role where the ideal candidate will have the opportunity to work closely with the owner, and assist with general office tasks, as well as support the finance, sales, and operations departments. While you will be involved in various office duties, a significant portion of your time (about 75%) will be spent assisting the owner directly.

This position is ideal for someone who is highly organized, adaptable, and has a strong background in office administration, finance-related tasks, and general office management.

Key Responsibilities:

General Office Management:

• Provide administrative support to the owner, as well as the sales manager and finance manager
• Oversee daily office operations to ensure a smooth workflow.
• Handle office tasks such as printing labels, managing incoming and outgoing mail, filing, and organizing office supplies.
• Assist in preparing and organizing meetings, including scheduling, taking notes, and follow-up action items.
• Ensure that the office environment remains clean and well-organized.

Executive Assistance:

• Directly assist the owner in day-to-day business tasks, prioritizing time-sensitive tasks and facilitating decision-making processes.
• Act as the liaison between the owner and management team, ensuring clear communication and a high level of responsiveness.
• Take on ad-hoc tasks and projects as assigned by the owner and management team.

Finance Support:

• Assist the finance department with general bookkeeping tasks such as accounts payable/receivable, payroll, chargebacks, and commission tracking.
• Package and process deals for submission to banks, ensuring all required documentation is complete and accurate.
• Support the finance manager with additional administrative tasks like cleaning up deals and verifying records.

Qualifications:

• 2-3 years of office management, executive assistance, or similar administrative experience.
• Strong understanding of bookkeeping, basic accounting, and general finance-related tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with financial software (QuickBooks or similar).
• Highly organized with strong attention to detail.

Compensation & Benefits:

• Salary: $45,000 to $60,000 per year
• Health Benefits: Blue Cross Blue Shield of South Carolina (50% of employee premium covered by company).
• Paid Holidays: After 90 days, eligible for six major holidays.
• Vacation: One week of vacation after 90 days; an additional week earned at the one-year mark (two weeks total after one year)

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