Job Description

A creative client of ours is looking for a temporary EA to support their founder. This will be a hybrid 3x a week role with and hourly rate of $27/hr.

Roles and Responsibilities

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Answering and directing correspondence (calls, emails, etc.)to appropriate executives and parties, taking messages.
• Greeting visitors and determining access to appropriate parties.
• Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
• Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
• Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
• Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
• Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
• Proficient in Google Workspaces and Microsoft Office Suite
• Train clerical staff on office equipment, policies and procedures, arrange for setup on new computers and logging of new employees in database.

Qualifications

• B.S. in Management or related field
• 3+ years administrative support or executive assistance
• Problem solving ability
• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Answering and directing correspondence (calls, emails, etc.)to appropriate executives and parties, taking messages.
• Greeting visitors and determining access to appropriate parties.
• Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
• Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
• Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
• Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
• Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
• Proficient in Google Workspaces and Microsoft Office Suite
• Train clerical staff on office equipment, policies and procedures, arrange for setup on new computers and logging of new employees in database.

Qualifications

• B.S. in Management or related field
• 3+ years administrative support or executive assistance
• Problem solving ability

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