Job Description

Job Description

Job Description

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The administrative assistant is responsible for administrative duties within the athletic department, including, but not limited to: athletic team travel planning and organization, assist with billing and invoice processing, summer camps coordination, assist with home game management, and other duties as assigned by the athletic director. This position provides assistance and support to the Athletic Director to assist with the duties of other Assistant Directors and Coaches as assigned by the athletic director.

Qualifications:

1. Bachelor's degree from an accredited university preferred.
2. Experience working in a collegiate athletic program, preferably at the NAIA level is desired.
3. Ability to serve as a strong Christian role model/mentor for student athletes and actively contribute to the spiritual development of athletes.
4. Must possess strong organizational and planning skills.
5. Ability to demonstrate strong communication skills, both written and interpersonal, in the performance of job duties.
6. Ability to complete tasks that have set deadlines.
7. Ability to work well in a team environment.
8. Must have and maintain certification of First Aid and CPR
9. General proficiency in Microsoft Office software applications (e.g. Word, Excel, Access, etc.)
10. Self-starter, highly motivated and well-organized

General Expectations:

1. Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community.
2. Demonstrate Simpson University Values in the performance of all duties.
3. Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook.
4. Maintain the confidentiality of information, data and records. Properly use tact, diplomacy, discretion and judgment.
5. Demonstrate strong customer service skills in the performance of job duties.
6. Demonstrate good organizational and communication skills in the performance of job duties.
7. Supervises employees in accordance with Simpson University policies and procedures (for supervisory positions).
8. Support the overflow needs of other departments within the respective university area.
9. Perform other duties in accordance with this position as deemed necessary by the immediate supervisor.

Essential Functions:

1. Manage, coordinate, and develop all aspects of athletics team travel.
2. Provide administrative support in athletics.
3. Assist with athletic fundraising, alumni activities and public relations as needed.
4. Foster a cooperative work environment and providing mutual support with all constituencies and colleagues.
5. Help the athletic director provide supervision and training to student workers.
6. Produce or assist with production of reports, publications, and illustrations.
7. Process incoming daily mail.
8. Perform diverse clerical duties, assist with appointment scheduling, and special projects for office staff as requested.
9. Assist and/or refer those with questions regarding Simpson University.
10. Anticipate and perform on-going job training as needed.
11. Screen telephone calls and visitors in a polite and professional manner.
12. Operate standard (office equipment, including computer, fax machine, copier, etc.).
13. Willingness to work varied hours when situation requires.

Physical Requirements  

Job Title:

Associate Athletic Director

Typical Working Conditions:
(Describe environment including exposure to heat, cold, fumes, chemicals, allergens, mold, etc.)

Outdoor hot, cold rainy environment while performing duties at outdoor events, indoors in gym or office

Equipment Used:
(List all manual and automated equipment used in the course of performing essential functions.)

Office equipment if in office environment, vehicle if driving

Essential Physical Tasks:
(List all physical tasks encountered in performing essential functions - i.e. sitting for long periods of time using a computer, standing, climbing ladders, etc.)

Being outdoor during events, bending, standing for long periods of time, lifting

Analysis of Physical Demands to Perform Essential Functions

Key (Based on typical week):

N=Never
R=Rarely (Less than 1 hour per week)
O=Occasional (1%-33% of time)

F=Frequent (34%-66% of time)
C=Constant (over 66% of time)

Activity

Frequency

Activity

Frequency

N

R

O

F

C

N

R

O

F

C

Lifting/Carrying

Twisting/Turning

Under 10 lbs

X

Reach over shoulder

X

11-20 lbs

X

Reach over head

X

21-50 lbs

X

Reach outward

X

51-100 lbs

X

Climb

X

Over 100 lbs

X

Crawl

X

Kneel

X

Pushing/Pulling

Squat

X

Under 10 lbs

X

Sit

X

11-20 lbs

X

Walk-Normal Surfaces

X

21-50 lbs

X

Walk-Uneven Surfaces

X

51-100 lbs

X

Walk-Slippery Surfaces

X

Over 100 lbs

X

Stand

X

Bend

X

Driving

Automatic Trans

X

Standard Trans

X

Other

Keyboard/Ten Key

X

Fingering (fine dexterity)

X

Handling (grasping, holding)

X

Repetitive Motion – Hands

X

Repetitive Motion - Feet

X

Salary Range: $17-20 hourly

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